Commercial construction projects are intricate endeavors that demand careful planning and execution. Many businesses, having experienced the challenges firsthand, seek assistance to ensure a smoother process. Let’s take a look at 10 common pitfalls that can derail any commercial facilities project – and how to prevent them.

1. Undefined Project Goals and Vision

For project success, stakeholders, including the owner, must align on a clear vision, documenting and agreeing on goals and success markers in writing. Proactively convening decision-makers ensures a unified understanding, minimizing misinterpretations, and providing a reference point for effective collaboration throughout the project.

2. Unclear Scope of Work

Thoroughly document the project scope, including renovations and staff relocations, securing project lead sign-off for accuracy. This meticulous approach, guided by the project vision, ensures comprehensive documentation for accurate pricing, budgeting, and scheduling, reducing future change orders. This process streamlines communication and enhances project efficiency. Take action by detailing and documenting the scope of work for a well-informed and organized project.

3. Inadequate Schedule Development

Develop a detailed project schedule and share it with the entire team, utilizing visual formats to clearly depict duration and milestones. This action ensures effective communication and collaboration throughout the project.

4. Team Management Challenges

Ensure strong and clear leadership by establishing roles and expectations from the outset. This involves defining job roles and expectations in the initial meeting, promoting effective communication of the project’s scope and schedule.

5. Incomplete Understanding of Project Players

Identify and comprehend all pertinent stakeholders, planning outreach and communication strategies to understand their impact on the project. Align outreach, scheduling, and communication plans accordingly.

6. Lack of Proper Licensing

Ensure compliance with local, federal, and state laws, along with requirements from organizations such as the EPA, OSHA, ICE, or SWPPP, by obtaining the necessary licenses for your project. It’s crucial to be aware of the specific permits required and pull them on a timely schedule to avoid delays and ensure a seamless construction process.

7. Mismanagement of Change Orders

Ensure smooth change order approvals by clearly communicating the necessity, benefits, and circumstances. Minimize change orders through a well-thought-out scope and schedule. Transparently convey the need for change orders to foster understanding and cooperation.

8. Insufficient On-Site Supervision

Maintain a visible on-site presence for regularly scheduled and unscheduled visits. Establish a connection with the crew by getting to know them, checking in regularly, and providing support for issue resolution.

9. Delayed Issue Resolution

Promote prompt conflict resolution among team members to ensure project focus.

10. Inadequate Planning for Project Close-Out

Initiate early planning for project close-out, incorporating necessary inspections and proactive communication. During construction, engage with building officials to ensure a seamless close-out process. Maintain ongoing communication and promptly share updates regarding any changes in scope or schedule.

Learn how to navigate these challenges and ensure a successful commercial construction project. If you have questions or need more specific advice, please feel free to contact us at (508) 699-3630 or